CITY OF BEAVERTON

                            NEIGHBORHOOD ASSOCIATION COMMITTEE

                                                     MEETING MINUTES

 

NAC:   HIGHLAND                                                                            DATE:  12/08/05

 

BOARD MEMBERS PRESENT:                                           QUORUM PRESENT:  YES

X  CHAIR:  JEFF MENZEL                         X  TREASURER:  DEAN WILSON

X  VICE CHAIR:  BILL YOUNG                 X  RECORDER;    BARBARA WILSON

X   BCCI REP:  CRAIG BASS

 

Andrea Menzel

Juanita Coparanis

Marv Doty

 

NAC GENERAL MEMBERSHIP PRESENT:

Tammy Bass

Bill Chown

 

VISITOR: Police Officer Scott Burke

 

MEETING START TIME:      7 pm                MEETING ADJOURNED:  9 pm

 

RECORDER'S SIGNATURE:  /s/  Barbara Wilson                                       12/08/05

 

POLICE REPORT:  Police Officer Scott Burke gave a brief report of police activity in the neighborhood.  He said he had been working mail theft cases.

 

APPROVAL OF NOVEMBER MINUTES:  Minutes were approved.

 

TREASURER'S REPORT:

Dean Wilson, Treasurer, gave the Annual Financial Report

Balance on 12/01/05 is $1,475.88. 

 

CHECKS TAKEN TO SCHOOLS:  Jeff said he had delivered a $300 check to Fir Grove Elementary School, and a $300 check to Highland Middle School.

 

SCHOLARSHIP:  Jeff said he had talked with a person in the school district office who clarified that the school boundary for Beaverton High School runs congruent with Highland NAC boundary and does not include Southridge High School.

 

There appears to be no application form available for the scholarship application.  Jeff will find a generic form on the WEB, and make it applicable for the NAC scholarship application form.

 

A scholarship committee was appointed:  Dean Wilson will chair, Leigh Hunt will be contacted to inquire if he will serve, and Marv Doty will serve.   It was consensus to approve this committee.  Someone will need to present the check at the school.  This person could be Dean, Marv or Jeff.  Action item:  This will be decided at a later date.

 

MATCHING FUNDS:  Jeff Menzel reviewed the rules and process of the city's matching funds for a neighborhood improvement project.  Jeff asked for ideas/suggestions.

 

Barbara Wilson suggested that we consider "a water amenity" for the Hart Circle Garden.  After discussion, it was consensus that we would have the following action items:

1. Barbara will get a price from the rock vendor on Denny Rd.
2. Jeff will inquire as to height requirement
3. Bill and Jeff will inquire about a power source
4. Jeff will be responsible for suggesting placement
5. Jeff will get details for installation

Bill Young expressed concern that the NAC had not made much money over the past year in comparison to our expenses.  He suggested that we should consider carefully that we might need funds for unexpected expenses and not overspend.

 

Action item:  The discussion of the matching funds and "the bubbler" will be taken up at the January meeting.  The matching funds application needs to be submitted to the city by January 27.  It was reaffirmed that Bill Chown would be supervisor of the Hart Circle Garden. 

 

BCCI REPORT:  Craig Bass said that BCCI had a Holiday Party.  They elected new officers:  Holly Isaak, Chair, Eric Schmidt, Vice Chair, and Terry Lawyer, Treasurer.

 

BEAVERTON FARMER'S MARKET:  Marv Doty indicated he is withdrawing from the job of management oversight of the Beaverton Farmer's Market.  He said the job requires a lot of time and he has done it for many years.  He would be available to train new people, but he will not be available for every Saturday as he has been in the past.   A new every-Saturday manager will need to be chosen.   Action item:  This will be a discussion item for January meeting. 

 

MOTION

A motion was made by Dean Wilson, seconded by Juanita Coparanis, and passed unanimously that the management fee assessed by Highland NAC would be increased from $15 to $20 per participating group per Saturday. 

 

There was a very long discussion on what dates and how many times the Highland NAC should reserve for itself and for the Oregon Food Bank.  Action item:  This discussion will continue at the January meeting.

 

OLD/NEW BUSINESS

1.         Bill Chown has four neighborhood signs in his garage which someone can pick up

            from him.  He doesn't have time to put them out to advertise the NAC meeting.

2.         Webmaster - Steve - will retire in June 2006 and he will be moving to the    East             Coast.  We need to make arrangements for a new Webmaster.

3.         Bill Young went to the NAC Orientation.  He notified us that there had been

            City Code changes relating to the NACs.  Our Bylaws may be changed.

4.         Barbara Wilson gave a report on the small signs which Clean Water Services is

            distributing to be placed at all storm drains.  These small signs need to be glued

            in place. In addition, door tags need to be hung at the same time as the signs are             glued into place.  Action item:  We will discuss in the spring, and will         consider gluing signs for the storm drains as a community service activity.

 

Meeting adjourned 9 pm.